Administrative Assistant

Administrative Assistant

US Software Solutions is a software development company focused on providing digital technologies to the Utilities, Telecommunications, Energy Efficiency, Renewable Energy, and Gas/Electricity sectors.
Thanks to a team consisting exclusively of experts in their field, we are ready to supervise any project, regardless of its complexity and scale.


  • Identify and obtain all necessary licenses and permits required for the company to operate legally.
  • Maintain accurate records of annual and quarterly reports, including renewal dates and fees.
  • Monitor changes in laws and regulations that may impact licensing requirements.
  • Provide guidance and support to staff and management regarding certification and compliance.
  • Develop and maintain relationships with regulatory governmental agencies to ensure timely and accurate processing of applications and requests.
  • Schedule trade and business exams for management to receive licenses throughout North America.
  • Provide assistance and support to clients or internal personnel regarding licensing inquiries or issues may be required.
  • Manage multiple tasks and deadlines efficiently is crucial in a role where there might be various licenses or permits to track.


  • Proficiency in administrative tasks such as filing, data entry, scheduling, and recordkeeping is essential.
  • Strong verbal and written communication skills are necessary for interacting with licensing authorities, clients, and internal team members.
  • Ability to organize and manage documents, licenses, and permits efficiently is crucial for this role.
  • Attention to detail is paramount to ensure accuracy and compliance.
  • Ability to conduct research to gather information on licensing regulations, requirements, and procedures.
  • Capability to identify issues or discrepancies in licensing applications and work towards resolving them effectively.

What we offer:

  • Competitive salary;
  • Being part of an international, dynamic work environment;
  • Professional development opportunities;
  • Paid time off, such as sick days and vacation days;

Work schedule:

Monday - Friday from 15:00 till 23:00
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