Office Manager Trucking Company USA

Office Manager – Trucking Dispatch Company (Full-Time) – City, State

Company: Arctic Transportation
Location: Chisinau, 100% office
Position Type: Full-Time
Industry: Logistics & Transportation
Salary: Competitive, Based on Experience
Benefits: Health Insurance, PTO, Paid Holidays, Growth Opportunities

About Us
Arctic Transportation is a fast-growing refrigerated freight company, specializing in time-sensitive and temperature-controlled logistics across the U.S. We pride ourselves on efficient operations, superior customer service, and a strong team culture.

Position Overview
We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations at our trucking dispatch office. This role is ideal for someone with experience in the transportation industry who thrives in a fast-paced, detail-driven environment.

Key Responsibilities
- Oversee daily office operations and support dispatch/logistics teams
- Maintain accurate records of drivers, loads, and equipment
- Manage communication between drivers, dispatchers, and customers
- Coordinate scheduling, document processing, and data entry
- Ensure compliance with FMCSA and DOT recordkeeping requirements
- Handle office supply inventory, vendor relationships, and invoice approvals
- Train and supervise support staff (as needed)
- Assist with HR-related tasks (onboarding, time-off tracking, etc.)

Required Qualifications
- Proven experience as an Office Manager or similar administrative role (trucking or logistics preferred)
- Strong understanding of dispatch operations, load boards, and DOT regulations
- Excellent organizational and time-management skills
- Proficiency in Microsoft Office and dispatching software (e.g., McLeod, TMS, LoadMaster, etc.)
- Exceptional communication and problem-solving abilities
- Ability to multitask and handle a dynamic, high-pressure environment

Preferred Qualifications
- Bilingual (English/Spanish or Russian is a plus)
- Familiarity with reefer logistics and cross-border transportation
- Experience managing small to mid-size teams

How to Apply
Submit your resume and a brief cover letter to email Please include “Office Manager Application” in the subject line.