Executive Assistant / Assistant to the CEO

About the company:
ROMOTANA is a dynamic not-for-profit trade association committed to promoting and supporting the advancement of the Romanian and Moldovan American in the trucking industry of North America.
Founded by Romanian-American and Moldovan-American transportation professionals with a combined experience of over 35 years in all aspects of management and logistics, ROMOTANA’s aim is to benefit the trucking entrepreneurship and the betterment of service for the North- American supply-chain.

For more info about us go to: www.romotana.org

Role Summary:
We are looking for a highly reliable and detail-oriented Assistant to the CEO who will support the executive in day-to-day tasks, communications and organizational priorities. This role requires excellent language, communication, multitasking skills and the ability to handle sensitive information with professionalism.

Responsibilities:

• Serve as the right hand to the CEO in daily operations;
• Manage and organize the CEO’s schedule and priorities;
• Review incoming correspondence, memos, and submissions; prioritize and route them appropriately;
• Support with the preparation of presentations and company materials;
• Organize and coordinate meetings and company events, including logistics, catering, and materials preparation;
• Provide administrative and clerical support to office staff and other departments;
• Continuously improve workflows and efficiency through manager feedback;
• Represent the company in meetings and events when required;
• Perform other related duties as assigned.

What we’re looking for:

• Fluent in English and Romanian (both written and spoken), Russian will be an advantage;
• Experience in the trucking/logistics sector is a plus;
• Strong analytical thinking and problem-solving skills;
• Strong command of Microsoft Office Suite (or similar software);
• Highly organized, with strong attention to detail;
• Ability to create professional reports, correspondence, and presentations;
• Ability to work independently, manage multiple tasks, and meet deadlines;
• Trustworthy, discreet, and professional in all communications;
• Discretion and ability to handle confidential information;
• High attention to detail and accuracy.

We offer:

• Challenging and engaging tasks that help develop your skills;
• Official employment & full social package – transparency guaranteed
• Comfortable work environment with an excellent work-life balance;
• Stable work schedule (Monday - Friday, 14:00 – 23:00);
• Friendly team-buildings & fun corporate events
• Opportunities for personal and professional development, including additional courses;
• Cozy office located near Circus;
• Employee parking space available;
• Coffee and snacks at the office to keep you energized and in a good mood.

To apply for this job, candidates should send their CV to romotanaitmd@gmail.com with subject line: “Executive Assistant / Assistant to the CEO”. Only selected candidates will be invited for an interview.

Together We Can Achieve More