Office manager/events manager

OFFICE MANAGER/EVENTS MANAGER


Major Duties and Responsibilities as Office Manager:

• To provide secretarial and clerical services, to type documents, to maintain files, to handle routine telephone inquiries;
• To support staff use of office equipment and supplies;
• To translate official correspondence into Romanian, English and Russian;
• To create, develop, and maintain an office contacts database;
• To maintain and update the AmCham’s website;
• To schedule and organize and/or assist in activities such as meetings and conferences;
• Other duties to be assigned by the Executive Director and Project Managers.

Major Duties and Responsibilities as Events Manager:

• Pre-event and onsite communication with delegates;
• Relationship-building with key stakeholders;
• Negotiate agreements with outside providers and subcontractors to ensure the lowest cost and the highest quality of services;
• Source venues, recommend and engage catering, acquire supporting technology and coordinate development of materials to execute a quality event;
• Effectively promote events to target audiences and obtain accurate event specification;
• Work closely with the organizations communications staff on sponsorship arrangements;
• Ensure speakers are briefed and prepared to provide effective presentations and materials;
• Develop and execute all necessary follow-up with sub-contractors, sponsors and members;
• Provide post-event analysis, budget recaps and participant feedback and incorporate learning into future plans.

Desired Qualifications / Skills:

• University degree in business, marketing or related field;
• One year or more in comparable experience will be an advantage;
• Clerical / secretarial skills;
• Analytical and creative skills;
• Proven negotiation skills;
• Ability to develop professional relationships in all aspects of the position that result in stable, consistent and reliable and courteous communication when dealing other organizations;
• Ability to problem solve and work independently in a changing and multi-tasking environment with various deadlines;
• Excellent organizational, planning and management skills;
• Proven ability to take direction and input and to develop effective and engaging branded events that will achieve the organizations goals;
• Oral and written fluency in English, Romanian and Russian;
• Advanced knowledge of office equipment: PC, scanner, fax, photocopier;
• Strong computer skills in MS Office (Word, Excel,) database maintenance, graphic design, formatting, and typing.

Interested persons should submit their CVs in English by February 11, 2011 to the following email: info@amcham.md or via fax at: 211 782.

Please attach a cover letter in English stating your interest in this position.