Facilities Assistant (Office Manager)

Description:
Join our dynamic team as a Facilities Assistant, where you'll be the welcoming face and voice of our organization. This role is pivotal in ensuring smooth operations at the front desk while handling diverse administrative tasks to support our teams.

If you're someone who thrives in a fast-paced environment, enjoys interacting with people, and excels at managing various administrative responsibilities, we'd love to hear from you. Join our team and be the cornerstone of our organization's front-facing operations!

Responsibilities:

• Warm Welcome: Greet visitors warmly, whether in person, over the phone, or via email, ensuring they feel valued and attended to from the moment they arrive.
• Efficient Communication: Answer phones promptly and manage the flow of visitors, directing inquiries to the appropriate departments and ensuring timely responses to messages.
• Organized Records: Maintain organized files and records using effective filing systems, ensuring easy retrieval of information when needed.
• Administrative Support: Assist various teams with administrative tasks, including redirecting calls, disseminating correspondence, and scheduling meetings to enhance overall efficiency.
• Facilities Coordination: Take charge of facilities coordination, including managing workspace arrangements, training rooms, and meeting organization. Monitor stock levels of office supplies, water, coffee, etc., and initiate orders as necessary.
• Onboarding/Offboarding: Manage the onboarding and departure process of employees, providing new hires with essential information and assisting with access grants and revocations.
• Maintenance Coordination: Coordinate all maintenance services and repairs for premises and equipment, liaising with external agencies and suppliers to ensure timely resolutions.
• Mobile Telephony Management: Handle requests for mobile telephony subscriptions, activations, deactivations, and upgrades as directed by management.
• Document Handling: Manage document registration and shipment through postal services, ensuring accurate and timely delivery.

Requirements:

• Good communication skills Romanian and English, both verbal and written.
• Strong organizational abilities with keen attention to detail.
• Proficiency in MS Office suite (Word, Excel, Outlook).
• Previous experience in reception or administrative roles preferred.
• Ability to multitask and prioritize tasks effectively.
• Customer-oriented approach with a friendly and professional demeanor.
• Availability for a full onsite role.

What we offer:

• You will find here not only a challenging and interesting workplace, but also a rewarding work experience, with competitive compensation and benefit packages:
• Soft skills and technical training for current and emerging products and technologies;
• Career development: opportunity to grow within the team;
• Special referral bonuses for recommending your friends;
• Private Medical subscription;
• A monthly budget for flexible benefits program that includes public transportation reimbursement and meal tickets, sport & wellness, telecom & electronics, children & parents, holiday & culture, tourism;
• Extra vacation days;
• Friendly team who is eager to meet you.

What’s next?
It’s best to apply today, because job postings can be taken down and we wouldn’t want you to miss this opportunity.
In case you need further information, just send us a message at recruitment EMEA@stefanini.com and we’ll be happy to assist!
The preceding job description had been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.

Diversity & Inclusion:
Here at the Stefanini Group, we value plurality and equity, regardless of race, sexual orientation, disability, age, ancestry, religion, gender, and nationality. We understand and encourage the importance of being you!

About us
We are a Brazilian company with over 35 years of experience in delivering IT services worldwide, ranging from IT outsourcing to application development or IT staffing. We have a direct presence in 41 countries, through our 70 offices located throughout the world. We have managed to become the preferred partner of many small-to-midsize local and regional companies as well. Most of our clients come from industries such as financial services, manufacturing, telecommunications, chemical, services, technology, public sector and utilities.

Stefanini has career opportunities locally and around the world for professionals interested in a vibrant, passionate, team-oriented workplace. If you are a customer-centric person with a "get it done" attitude, come over for coffee and a talk on your future career with us!

Learn more about us on www.stefanini.com and join us on LinkedIn, Facebook and Instagram where we regularly post insights from our colleagues.