Accounting Settlements Coordinator

We are looking for a Accounting Settlements Coordinator to join our finance & operations team!
If you are detail-oriented, organized, and ready to grow your career in a fast-expanding U.S. logistics company — this role is for you!

About the Role

• As a Settlements Coordinator, you play a vital role in ensuring our independent contractors and
• drivers are paid accurately and on time. You’ll be the go-to expert for settlement processing,
• documentation accuracy, and financial troubleshooting — helping deliver a seamless payment
• experience that strengthens our driver relationships and supports our operational success.
• In this high-impact position, you’ll collaborate closely with teams across the organization, drive
• process improvements, and maintain the consistency and reliability of our settlement workflow.

What We Offer:

• Competitive salary with room for growth
• Structured processes and full training based on our company standards
• Work directly with U.S. drivers, brokers, and internal departments
• Friendly, stable, and professional team environment
• Gain valuable international logistics experience
• Comfortable office in the center of Chișinău
• Official social package + bonus programs

What You’ll Do
Core Responsibilities

• Serve as the primary contact for all settlement-related communication, including
• monitoring dedicated email inboxes, phone calls, and texts.
• Manage reimbursement requests and ensure timely, accurate processing.
• Update and maintain payee information in McLeod based on executed DocuSign
• documentation.
• Set up recurring deductions and one-time charges for new drivers.
• Verify that all owner-operator invoices have been posted accurately by Accounts
• Payable.
• Audit settlements and update notes to ensure precise payout calculations.
• Apply first-week deduction adjustments for new drivers.
• Download, verify, and post fuel, Love’s, tolls, and IFTA reports.
• Review and process referral bonuses.
• Maintain and update the Transport Missing Paperwork & Updates report to support prompt billing.
• Coordinate with Fleet Managers regarding loads requiring additional documentation.
• Reach out to drivers regarding missing BOLs.
• Process driver reimbursements with supporting receipts.
• Calculate weekly payroll for company drivers (Wednesdays) and LP/OO drivers (Thursdays).
• Prepare and distribute the Negative OO Balance report.
• Conduct post-settlement follow-ups with new drivers.
• Lead the settlements portion of weekly driver orientation via Google Meet.

Key Challenges & Opportunities

• Encouraging timely submission of driver paperwork.
• Delivering consistent and accurate payroll under tight deadlines.
• Implementing and maintaining reporting tools (fuel rebate, IFTA, tolls, etc.).
• Streamlining and improving end-to-end settlement processes for greater efficiency.

What Success Looks Like (KPIs)

• Accuracy of Settlements – minimal corrections or discrepancies.
• Turnaround Time – timely processing of weekly payroll cycles.
• Discrepancy Resolution – fast and effective handling of driver questions or issues.

What You Bring
Education

• High school diploma or equivalent required.
• Associate degree preferred.
• Prior experience in the transportation industry is required.

Skills & Qualifications

• Strong attention to detail and a commitment to accuracy.
• Fast learner with motivation to grow within the company.
• Ability to work both independently and collaboratively.
• Strong mathematical and analytical skills.
• Proven ability to identify discrepancies and resolve issues quickly.
• Excellent communication and organization skills.

Work Schedule:

Monday to Friday — 15:00 to 00:00 (Moldova time)
(American schedule, perfect for productive evening work.)
Ready to Join a Fast-Growing U.S. Logistics Company?
If you’re ready for a stable job with real career growth and international experience — we want to hear from you!

Send your CV: HR@AFCTEAM.MD
Call us: +373 67 794 438
Website: AFCTEAM.MD