Office manager

The Austrian consulting company Human Dynamics (www.humandynamics.org) is the lead partner of an international Consortium that will implement an EC-funded project “TA to support the Government of Moldova in building the capacity for application of Twinning, TAIEX and SIGMA instruments and to provide support in preparation and implementation of the Comprehensive Institution Building Programme” (planned project duration:24 months, starting in September 2011).
For this purpose, we are seeking a qualified, experienced and dedicated individual to join our project team as

OFFICE MANAGER

Responsibilities:
• To ensure that the office is maintained and in good running order;
• To act as Personal Assistant (PA) to the Team Leader and Project Manager.
Key tasks:
• Maintaining office equipment, control of supplies, supervision of office support and cleaning services;
• Maintain office accounts under supervision of Team Leader;
• Control of the office meeting room, support to meetings as necessary;
• Operation of any centralised telephone system;
• Reproduction of documentation and photocopying; Distribution and mailing;
• Maintain Project Documentation (reports, training materials, contacts lists; etc.)
• Occasional translation and interpretation;
• Liaison with visiting international experts: assist with arrangement of accommodation, arrivals/departures, office systems;
• PA work for Team Leader and Project Manager – maintaining diaries, arranging meetings, interpreting, travel;
• Other duties as assigned;
Required qualifications:
• Fluency in English and Russian and/or Romanian is a must and an ability to work occasionally in a translation or interpreting role will be an advantage;
• Experience working in an office is important (minimum 2 years) and experience in an office working with international contacts or staff will be an advantage;
• Experience in similar position in EU (International donors) funded projects is a strong asset
• Good computing skills – Fluency in Word and Excel essential;
• Experience with all normal forms of office equipment.
• Experience in keeping and performing financial reports.
• Diligence, good work ethic, punctuality;

To apply, please send your application in English (CV and cover letter) by email to: ivelina.dilovska@humandynamics.org
Closing date for applications: 20.09.2011. Immediate start of the assignment.
Please note that only short-listed candidates will be contacted.