Office Manager

ACI Partners is recruiting an office manager.

Responsibilities:
- Taking incoming calls/inquiries and administrating the company’s general contact mailbox
- Managing all incoming and outgoing correspondence and shipments (mail, couriers, other deliveries)
- Managing the company documentation archives
- Liaising with all office vendors and monitoring and ordering all office supplies
- Day-to-day office administration and maintenance
- Maintaining shared spaces and facilities
- Administrating and taking care of all office equipment, appliances, furniture, etc
- Preparing and editing documents as needed
- Providing support to colleagues (e.g., appointment scheduling, xerox/scanning, emails, etc.) including handling administrative tasks requiring interactions with public authorities and private entities
- Supporting company management in daily activities and organizing local events for company employees
- Assisting in the onboarding process for new hires

What we are looking for:
- Responsible, dynamic, punctual, and communicative
- Fluent in Romanian, Russian, and English
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems, and procedures
- Proficiency in MS Office (MS Word, Excel and Outlook, in particular)
- Hands-on experience with office machines (e.g., scanner machines and printers)
- Excellent time management skills with the ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- Creative mind with an ability to suggest improvements
- Experience in HR activities would be an advantage

What do we offer:
- Competitive compensation package
- Flexible work schedule
- Nurturing working environment
- Professional guidance and opportunity to learn from some of the best in the industry
- Exposure and participation in various multidisciplinary projects for the finest local and international clients

About us:
ACI Partners is a full-service law firm offering legal consulting services and court representation since 2006. ACI Partners is prized for its top multidisciplinary and comprehensive expertise in Moldova's most challenging transactions, assignments, and projects.