Assistant to the resident twinning adviser

The Twinning Project “Strengthening Public-Private Partnerships (PPP) system in the Republic of Moldova” is seeking an Assistant to support the Resident Twinning Adviser (RTA). Based at the Public Property Agency in Chisinau, the Assistant will assist the RTA and the team of German, Czech and Slovenian experts, working closely and supporting them in completion of their tasks and duties. The RTA Assistant will be supported by a project translator/interpreter for language matters.

Main Tasks

• Provision of support to the RTA in administrative and organisational issues;
• In particular, support the effective delivery of the Twinning Contract mandatory results, ensuring a good flow of communications and coordinating the different Twinning partners;
• Support for the preparation and delivery of working activities as foreseen in the Twinning Contract, including organization of training sessions, conferences, experts missions, etc. and in related administrative tasks;
• Coordination of missions of short-term experts and other foreign specialists in relation to the project;
• Performing of necessary office and office management tasks, including record keeping of the RTA office expenses (petty cash), contracting of service providers, payments of local invoices, monitoring of the project’s bank account etc.;
• Making travel arrangements and arrange meetings for the RTA, short-term experts and other foreign specialists involved in the project;
• Assistance to the RTA, short-term experts and other foreign specialists involved in the project in matters related to language problems or other problems due to being and working in a foreign country;
• Preparation of the required documentation for experts missions: Terms of Reference, Mission Certificates, Side Letters;
• Organisation of meetings, workshops and conferences, including meetings of the steering committee of the project;
• Drafting of minutes of meetings;
• Drafting and editing of written materials with relation to the project in English, Romanian and – if necessary – in Russian, e.g. quarterly reports;
• Providing very occasional interpretation and translation services (from Romanian into English and from English into Romanian);
• Other duties and ad hoc support to the RTA in the Beneficiary country, including advice and guidance on local issues and translation/interpretation when needed.



Key Skills

• University degree or equivalent qualification in Public Administration, Management or any other discipline relevant for the position;
• Experience in managing incl. basic accounting;
• Strong sense of initiative and responsibility;
• Excellent knowledge of English;
• Knowledge of Romanian (mother tongue) and Russian (will be considered as an asset);
• Experience in organising workshops and meetings;
• Good computer skills, including MS applications (Word, Excel, Outlook and Power Point);
• Experience in drafting and contributing to reports;
• Excellent written and oral communication skill;
• Ability to work in an international team.

Besides the following attributes would be an asset:

• Experience as RTA Assistant in Twinning projects or experience with the implementation of projects funded by the EU;
• Experience from the work in an international environment;
• Knowledge of and/or experience in the Moldovan Public Administration;
• Knowledge of EU policies and institutions.

CONDITIONS OF EMPLOYMENT
Successful applicant will be a self-employed independent consultant and she/he will undertake full responsibility for the payment of all taxes and obligations deriving from the legislation in force, including for those related to medical and social insurance.

The assignment is full time; the RTA Assistant contract will run from the date of the signature throughout the period of implementation of the Twinning Contract. The Twinning project end is estimated in December 2015 (optional prolongation is possible). The remuneration consists of € 1.100,00 per month and the contract will be signed for a period of 24 months.

NOTE: Twinning Manual foresees that the chosen assistant is not a civil servant or agent of the beneficiary (past 6 months) nor is on leave from the beneficiary to take up the position of the project assistant.

APPLICATION AND SELECTION PROCEDURES
Please send your CV and covering letter by email to Mr. Kamil Paszkiewicz (kpaszkiewicz@bsu-berlin.de)

Your application in English language must include:
• Letter of intention, signed by the applicant, explaining the compliance with the eligibility criteria for the specification post;
• CV (Europass format*) with detailed description of professional experience and education (with exact dates);
• Copies of supporting documents (University degree, reference letters and certificates in the original language and, if available, in English).

Application’s Deadline: 15th November 2013

Approximate date for interviews: 2. half of November 2013

Approximate start of the project implementation: January 2014


Incomplete applications or sent to the mentioned email address after the above deadline will be disqualified and treated as non eligible.

Only applicants selected for the interview will be notified.