Administrative assistant/receptionist

ADMINISTRATIVE ASSISTANT/RECEPTIONIST

SUMMARY
Provide administrative support to a department and/or manager. Duties include general clerical, receptionist and project-based work.

PRIMARY RESPONSIBILITIES
1. Answer telephones and transfer to appropriate staff members.
2. Meet and greet clients and visitors.
3. Create and modify documents using Microsoft Office.
4. Perform general clerical duties, including but not limited to: photocopying, faxing, mailing, and filing.
5. Maintain hard copy and electronic filing system.
6. Sign for and distribute UPS/Fed Ex/DHL and other packages.
7. Research, price, and purchase office furniture and supplies.
8. Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.
9. Setup and coordinate meetings and conferences.
10. Maintain and distribute staff weekly schedules.
11. Collect and maintain PC inventory.
12. Support staff in assigned project based work.
13. Other duties as assigned.

KNOWLEDGE AND SKILL REQUIREMENTS

1. University graduate.
2. Knowledge of Microsoft Office and telephone protocol. Duties require professional verbal and written communication skills and the ability to type 50 wpm.
3. Fluent knowledge of English, Romanian and Russian. Excellent grammar and writing skills in all working languages
4. Ability to manage and prioritize multiple tasks
5. dedication and professionalism.

Those qualified and interested are invited to send an updated CV to Sergiu Bivol, sergiu.bivol@vdalegal.com. Application deadline is the 1st Feb 2011.