Tender & Proposal Specialist

US Software Solutions is a software development company focused on providing digital technologies to the Utilities, Telecommunications, Energy Efficiency, Renewable Energy, and Gas/Electricity sectors. Thanks to a team consisting exclusively of experts in their field, we are ready to supervise any project, regardless of its complexity and scale.
We are looking for a highly organized and detail-oriented Tender & Proposal Specialist to join our team. In this role, you will manage the end-to-end proposal and bidding process, ensuring timely, accurate, and compliant submissions for federal, state, and local opportunities. You will collaborate cross-functionally with Operations, Finance, Compliance, Safety, and Business Development teams to prepare competitive proposals and support the company’s growth initiatives.

Responsibilities:

• Monitor federal, state, and local procurement portals to identify relevant bidding opportunities.Review and analyze RFP/RFQ documents to understand project scope, requirements, deadlines, and submission guidelines.
• Coordinate with internal departments to gather required documentation, pricing information, technical content, and compliance materials.
• Maintain and organize a centralized database of company documents, including licenses, certifications, insurance certificates, and safety documentation.
• Draft, edit, proofread, and format proposal documents to ensure professional and high-quality submissions.
• Ensure all proposals are fully compliant with client requirements, formatting standards, and submission instructions.
• Track proposal deadlines and manage multiple bids simultaneously in a fast-paced environment.
• Support continuous improvement of proposal processes, templates, and documentation standards.

• Bachelor’s degree in business administration, Communications, Marketing, Law, or a related field.
• Previous experience in proposal writing, bid coordination, grant writing, business development, or administrative support is considered an advantage.
• Experience working with government procurement portals or public tenders is a plus.
• Advanced English communication skills, both written and verbal.
• Strong research, analytical, and organizational skills.
• High attention to detail and ability to follow strict submission requirements.
• Ability to prioritize tasks, meet tight deadlines, and manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (especially Word and Excel) and Adobe Acrobat/PDF tools.

• Competitive salary package
• Being part of an international, dynamic work environment
• Paid time off (PTO) such as sick days and vacation days.