Admin/Finance Assistant

For our client - the International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with a network of 192-member National Societies, we are actively looking for an:

Admin/Finance Assistant

Job purpose:

Under the direct supervision and guidance of the Senior Finance Officer, the Admin/Finance Assistantwill support the proper implementation of the International Federation of Red Cross and Red Crescent Societies and Moldova Red Cross IFRC/MRCS programs in a timely, effective, and efficient manner, as well as providing support to the Finance and Administration Unit of Moldova Country Office.

Job duties and responsibilities:
Invoice processing:
  • Processing of supplier invoices allocated by the Senior Finance Officer facilitating their payments as the invoices become due;
  • Ensure that expenditure incurred is in full compliance with the Federation Financial and procurement procedures;
  • Check expenditure and documentation on payment requests to ensure compliance with donor financial
  • requirements and in line with audit recommendations before submitting payment proposals to the treasury for payments;
  • Perform matching to supplier accounts monthly;
  • Ensure that invoices are filed appropriately and stored per the federation principles on filing, and retrieved easily upon demand.
Month-closure process:
  • Assist in preparing supplementary Service invoices for partner National societies every month;
  • Assist in the reconciliation of Supplementary service accounts;
  • Assist in the processing of Lease agreements for Delegates’ apartments and IFRC Office and ensured no service disruptions;
  • Drawing up and delivery of monthly VAT reports to the State Tax Inspectorate, the provision of the reimbursement of the VAT applied;
  • Assist in monitoring and clearing the account 1490 (deposits account) as represented in the Balance Sheet;
  • Ensure an efficient filing system within the Finance Unit by reviewing and preparing federation files and transmitting them to the archives;
  • Assist in managing petty cash for day-to-day payments in the location;
  • In the absence of the Senior Finance officer, assist in preparing the bank payments and ensure all relevant supporting documentation is provided;
  • Any other tasks assigned by the line manager.
  • Support the admin officer in event organization and prepare all finance-related documents;
  • Assist in payment of relevant admin-related invoices as per the tracker issued by the Admin Officer;
  • With prior approval of the Administration Officer, prepare Logistics requisition of materials needed for maintenance activities, with a time frame and cost.
  • Relevant University Degree in Business Administration, Commerce, or any other relevant fields plus full professional accountancy qualification.
  • 1-3 years of work experience in program support;
  • Ability to write basic Financial and Admin Reports;
  • Practical knowledge of computers (Windows, Spreadsheets, Word processing, e-mail);
  • Filling;
  • Excellent communication skills (written, spoken, listening) in English, Russian and Romanian;
  • Communication and relationship skills, responsibility, initiative, and dynamism;
  • Excellent Inter-Personal-Skills - Tact to communicate with stakeholders;
  • Excellent organizational and time management skills.
You'll get:
  • Competitive salary (depends on experience);
  • Experience working in an international NGO;
  • Monday through Friday, between 9 and 18;
  • Comfortable office in the center of Chisinau.
Interested candidates may send CV in English to the HR-Consulting email address: with the position code AFA

For more information, please call: 069 638 007

Call: 069 638 007

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